PayPoint - Careers
HR and Payroll Administrator
Welwyn Garden City
2/2/2017

 

MAIN PURPOSE OF ROLE

 
To provide a comprehensive administrative support that contributes to the delivery of high quality Human Resources processes.
 

MAIN RESPONSIBILITIES

 
General HR
  • Preparation of new starter packs
  • Production of standard letters including changes to terms and conditions, salary and bonus review, share and equity schemes
  • Production of employee references
  • Maintainance of organisation charts
  • Point of contact for all maternity cases, advising employees and line managers and processing all related administration
  • Maintainance and improvement of holiday tracking system
  • Maintainance of paper and electronic filing systems
  • Handling day to day telephone enquiries and resolving queries from and providing advice to employees and line managers
 
Systems
  • Updating and maintaining information on HR systems (Access HR and EBIS)
  • Ownership of the HR sharepoint site, ensuring that the information is up to date and easy to access
  • Dealing with HR system queries from line managers
 
Training
  • Maintaining training Preferred Supplier List, negotiating rates and advising employees and line managers
  • Administration of training requests, ensuring appropriate sign offs and budget
  • Tracking of training budget, highlighting any overspend to HR Business Partner
 
Other
  • Managing company credit card spend and reconciliation for the HR team
  • Managing the company’s fuel card scheme
  • Maintainance of the hospitality log, ensuring that line managers update it regularly and flagging
  • Provide backup payroll administration
  • Provide adhoc support to the team as required
  • Manage the employee of the month scheme
  • Management of the company’s charity budget and activies
 
 
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

 
  • Experience of providing administrative support, preferably within a professional HR environment
  • Experience of prioritising, planning and delivering own workload to meet deadlines
  • Experience of preparing and delivering standard documentation
  • Experience of using a variety of systems and databases including accurate keyboard skills and a good working knowledge of MS Word, Excel, PowerPoint, HR Databases
  • Used to dealing with confidential data and sensitive information
 
 
PERSON SPECIFICATION
 
  • Excellent communication skills, both written and verbal, combined with an ability to build good working relationships
  • An excellent eye for detail
  • A flexible approach to work
  • The initiative and ability to act independently as appropriate within broad guidelines
  • An enquiring mind with a desire to constantly improve processes
  • Well organised with a strong delivery focus
  • Highly confidential

 
 

 

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